Engaged Participant • Uses seven norms of collaboration • Monitors one’s own and others’ adherence to meeting standards • Sets and tests working agreements • Seeks and provides data • Clarifies decision-making processes and levels of authority • Opens the door for others to speak • Tests consensus • Listens to one’s own listening • Is conscious of one’s own assumptions and knowledge and how these interfere with one’s own listening Recorder • Remains neutral to content • Supports facilitator • Records basic ideas as the facilitator paraphrases them • Keeps eyes on charts and not on group members • Writes legibly using uppercase and lowercase printing • Uses alternating colors to separate ideas • Uses icons and simple graphics • Keeps all charts visible to support group memory Facilitator • Remains neutral to content • Clarifies role with group • Focuses group energy • Keeps group on task • Directs processes • Encourages everyone to participate • Protects participants and ideas from attack • Contributes to agenda planning • Elicits clarity regarding meeting follow-up Person with Role or Knowledge Authority Before and After the Meeting • Coordinates agenda design • Develops group-member leadership • Coordinates the activities of subcommittees • Sees that meeting follow-through occurs • Provides for evaluation During the Meeting • Informs group about constraints and resources • Advocates for own ideas • Inquires about the ideas of others • Participates actively"
Four Possible Meeting Roles
Engaged Participant
• Uses seven norms of collaboration
• Monitors one’s own and others’ adherence to meeting standards
• Sets and tests working agreements
• Seeks and provides data
• Clarifies decision-making processes and levels of authority
• Opens the door for others to speak
• Tests consensus
• Listens to one’s own listening
• Is conscious of one’s own assumptions and knowledge and how these interfere with one’s own listening
Recorder
• Remains neutral to content
• Supports facilitator
• Records basic ideas as the facilitator paraphrases them
• Keeps eyes on charts and not on group members
• Writes legibly using uppercase and lowercase printing
• Uses alternating colors to separate ideas
• Uses icons and simple graphics
• Keeps all charts visible to support group memory
Facilitator
• Remains neutral to content
• Clarifies role with group
• Focuses group energy
• Keeps group on task
• Directs processes
• Encourages everyone to participate
• Protects participants and ideas from attack
• Contributes to agenda planning
• Elicits clarity regarding meeting follow-up
Person with Role or Knowledge Authority
Before and After the Meeting
• Coordinates agenda design
• Develops group-member leadership
• Coordinates the activities of subcommittees
• Sees that meeting follow-through occurs
• Provides for evaluation
During the Meeting
• Informs group about constraints and resources
• Advocates for own ideas
• Inquires about the ideas of others
• Participates actively"